Commissioning of Documents

Documents requiring a Commissioner of Oaths and Affidavits can be commissioned in the City Clerk’s Office. You must make an appointment and attend our office in person in order to have your document commissioned.

Important: Complete your document before visiting our office. Do not sign the affidavit section of the document.

At our office you must:

• present your completed document
• present one piece of original and valid government-issued identification showing your name and signature (photocopies, scanned copies and pictures on electronic devices will not be accepted)
• additional identification pertaining to other individuals included in the affidavit
• sign the affidavit section of the document in the presence of the Commissioner

• Documents the City will Commission
• Documents the City will not Commission

There is no guarantee that a document can be commissioned until it is seen by the Commissioner.

The types of documents that can be commissioned by City Clerk’s staff include, but are not limited to the list below:

• delayed birth registration forms
• application to amend birth registration
• election to change of name of child under the age of 12
• statutory declaration by an applicant to correct an error in registration
• consent letter for traveling with a child commonly referred to as a travel document
• legal name change application
• insurance claims
• Statutory Declaration for Ontario Student Assistance Program (OSAP) – Statement of Common Law Status/Supporting Children
• vehicle ownership transfers
• invitation letters for a visitor’s visa
• Statutory Declaration In Lieu of Guarantor – for Canadian Passport
• affidavit waiving vaccinations
• Statutory Declaration of Lost Identification

There is a service fee of $28.25 (including HST) per document to be commissioned. The documents listed below will be commissioned free of charge.

• affidavits regarding City business
  • property tax matters
  • municipal elections
  • complaint under the Council Code of Conduct
  • poll being conducted by the City

  Under the Commissioners for taking Affidavits Act, R.S.O. 1990, c. C. 17, City Clerk’s staff are not permitted to commission the documents listed below:

  • age of majority/Ontario photo ID applications
  • any documents requiring the signature of a guarantor (document will note this requirement)
  • court and/or legal documents (related to civil issues)
  • custody documents
  • declaration of claimant and indemnity
  • declaration for replacement of shares
  • divorce, separation, marriage, or cohabitation documents
  • documents noting the signature of a Notary Public is required
  • estate settlement documents
  • incomplete documents
  • international educational institution or association documents, including photographs
  • Ministry of Children, Community and Social Services Family Responsibility Office forms
  • powers of attorney
  • real estate documents, including rental lease agreements
  • transfers of money or estates of a deceased person
  • wills, living wills, codicil to a will

  Alternate commissioning resources:

  • Contact your Councillor: Councillors are commissioners for taking affidavits by virtue of their office. It is entirely at the discretion of a Councillor whether or not they wish to commission documents.
  • Contact 211Toronto: Enter “commissioner of oaths” in the search field to find a list of agencies that provide this service or dial 211.